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Director of Maintenance & Operations - Pendergast Elementary School District

by Job Postings

Posted on June 30, 2022


Job Description


JOB TITLE:  Director of Maintenance and Operations


EXEMPT:  Yes                                                                     JOB CODE:

SALARY LEVEL:  Director                                                DEPARTMENT:  Maintenance

LOCATION:  Maintenance                                                   TERM OF EMPLOYMENT:  12 Month

REPORTS TO: Chief Financial Officer                               DATE APPROVED:



SUMMARY:   The Director of Maintenance and Operations position is responsible for all actions and activities related to maintaining all of the facilities, land use, and grounds within the school district. The position is also responsible for the district risk management procedures, school safety, and ensuring compliance with all Governing Board policies and regulations, local, state, and federal regulations and guidelines related to the safe operations of district facilities.




  • High school diploma or equivalent
  • Minimum of 2 years of vocational/technical education
  • Experienced in supervisory responsibility and the ability to skillfully manage people
  • Extensive experience in building and grounds maintenance including considerable supervisory experience             in plant operation functions, school construction and land improvements
  • Thorough knowledge of basic principles and methods of mechanical and maintenance trades as applied to the repair of school facilities
  • General knowledge of basic architectural and engineering principles and concepts
  • Thorough knowledge of the principles, practices, equipment, tools and materials used in maintenance work.
  • Experience in risk management
  • Thorough knowledge of hazards and safety precautions related to school operations
  • Ability to respond to emergency situations at any time and to work unusual hours as required
  • Skills to use the methods, materials, tools and equipment required in facility operations
  • Demonstrated ability to communicate effectively, problem solve, price and estimate project costs, see project through to completion on time and on budget
  • Ability to diffuse and manage volatile and stressful situations
  • Knowledge of laws and regulations pertaining to building trades, custodial and grounds maintenance within educational settings
  • Computer knowledge and skills



  • BA degree in a supervisory, management, or construction related field of study
  • Five (5) years of experience in maintenance and facilities operations
  • Possess general knowledge of emergency preparedness, fire alarm systems, security systems, and other OSHA/safety/security systems and crisis management plans
  • Certificates of completion of FEMA’s Incident Management Classes either in-person or via NIMS
  • Certificates of Risk Management (CRM) and/or Safety and an Associate Risk Management Supervisor (ARM)

Such alternatives to the above required & preferred qualifications as the Superintendent/Designee may find appropriate and acceptable



  1. Manage employees that perform maintenance work
  2. Coordinates, monitors and performs preventive, predictive and proactive maintenance and repairs of district facilities.
  3. Proposes and maintains the department budget including ensuring expenses do not exceed budgeted allocations; coordinates and approve requisitions for department purchases
  4. Ensure district facilities and properties are well maintained and safe at all times through preventative maintenance and repair
  5. Receive and evaluates repair requests to determine if repairs should be performed in-house or through a contracted repair service
  6. Solicit bids from vendors, negotiate pricing and timeframes, and secures contracts with vendors in partnership with the team from procurement. Communicates clearly with contractors and outside             vendors
  7. Schedule all maintenance inspections and ensure the inspections are current and compliant with relevant codes and standards
  8. Schedule and perform preventative maintenance on systems and equipment including: HVAC systems; electrical systems; power generators; exhaust systems; irrigation systems; door operations             systems and building structures including roofs, gutters, doors, drywall, flooring and painting
  9. Document repair request completion to include time requirements, repair/parts costs, and notification of completion to reporting parties. Maintain detailed records on all repair records, preventative maintenance schedules, and cost of repair
  10. Coordinate and manage the operational activities, programs, functions, services, and budget for facilities maintenance including technical and cost/benefit justification. Assist with the development             of long-term capital plans for facility improvement, repairs and financial planning
  11. Maintain a variety of hand and shop tools and equipment. Maintain a small inventory of commonly used repair parts in a clean and orderly location
  12. Participate in the design, coordination, and management of all school construction projects that further the district’s strategic plan goals
  13. Responsible for district risk management and oversight of the risk management plan; serving as a             liaison for all liability insurance for automotive, fire, and property damage claims, including             communications with attorneys, claims reviews, investigations, and negotiations of settlements.
  14. Assisting in investigations on loss claims. Plans and coordinates functions and activities of the District-wide safety plan, emergency and crisis response plan and provides 24/7 on-call             response/assistance, including coordination of compliance training.
  15. Liaison with local law enforcement agencies relative to daily activities of the district-wide safety
  16. Assist in the development and implementation of policies and procedures related to facilities maintenance
  17. Comply with all Standard Operating Procedures; District Rules and Regulations.
  18. Prepares written materials (e.g. brochures, reports, etc.) for the purpose of conveying and/or documenting information regarding District activities and/or procedures
  19. Presents information on administrative procedures, services, regulations, etc., for the purpose of training and orienting other personnel
  20. Perform such other duties and assumes such other responsibilities as may be assigned by the Superintendent/Designee


EVALUATION:  Performance of this job will be evaluated in accordance with provision of the Board policy or evaluation of professional personnel.



Ability to define problems, collect data, establish facts, and draw conclusions; ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several concrete variables.


Ability to read, analyze, and interpret education materials and programs; ability to write reports, procedure manuals, and correspondence; ability to effectively present information and respond to questions from groups of teachers, students, administration, and the community.



Ability to work with mathematical such as probability and statistical inference; ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is required to talk and hear.  The employee frequently is required to stand, walk, sit, and use hands to handle, or feel objects, or controls; and reach with hands and arms.  The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.



The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

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